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Your personal privacy is important to Akureyri Backpackers. This policy applies to personal information whether or not it is collected and stored electronically, on paper or in other similar ways. The policy covers the registration, storing and processing of personal information that is covered by this policy. This policy is available on the Akureyri Backpackers website.
II. Personal Data Protection Legislation
The processing of personal data is governed by legislation on personal privacy and on personal data processing, as they are at any given time, as well as the relevant legislation of the European Economic Area. The legislation covers, amongst other things, the processing, storing and transferring of personal information.
Akureyri Backpackers is responsible for the registration of personal information and the processing of that information in regard to its operations. Akureyri Backpackers ehf., based at Hafnarstræti 98, 600 Akureyri, is the legal administrator for the personal information that you provide to the company.
IV. Collection and use
According to the applicable laws on personal privacy – and where applicable, with your consent – we and our service providers (who represent the company) may collect personal information:
- about your name, phone number and e-mail address to answer enquiries and respond to your requests and answer your questions and comments;
- about your name, nationality, gender, ID number, phone number, address, e-mail address, encrypted credit card number, copy of your government issued personal ID when booking accommodation or during check in.
- about your name, address, gender, nationality, phone number, e-mail address, date of birth and age, with your consent, to enable you to participate in surveys, promotional campaigns with prizes, competitions and other promotions and/or to send you promotional material, offers or customized advertisements;
- about your name and e-mail, with your consent, to enable you to use our web and social media pages;
- video recordings of you in the company’s security camera system; the purpose of the security camera system is only for security and property protection, to safeguard the interests of the company, its customers and employees;
We never sell personal information about you. We never share your personal information with third parties without your consent for the disclosure (which you are free to refuse), except as required by law or in the cases listed in Section IV or in the next paragraph.
We may share personal information with third parties (processors) that are service providers, agents or developers for the purpose of completing a project or providing you with a service or product that you have requested or approved. We may also share information with processors when necessary to protect critical interests, for example when collecting an unpaid claim. We also share information, for statistical purposes, with processors who work with us in quality and marketing. We provide the processors only with the personal information necessary for them to fulfil the above objectives, and an agreement is made where they are under an obligation to keep your information safe and use them for the above purposes only.
VI. Third Parties
Akureyri Backpackers places great importance on the protection of all personal information and therefore has an internal control system to ensure that appropriate technical and organizational safety measures are always in place.
We will notify you without undue delay in the event of a breach of security regarding your personal information that poses a high risk to you. Security violations in the above sense means security breaches that result in the unintentional or unlawful destruction of personal data or the loss, alteration, display or granting of unauthorized access of such data.
However, your attention is drawn to the fact that you are responsible for personal information, e.g. name, ID number and picture, that you choose to share or send in the public domain, e.g. through TripAdvisor, chat rooms or Akureyri Backpackers’ Facebook page.
Our websites use an SSL certificate, which means that data transfers to and from the pages are encrypted and therefore safer. An SSL certificate protects a third party from accessing data transmitted through the web, for example when sending queries and service orders from the site.
We would also like to state that data transmission over the Internet is never completely safe. You are therefore advised to inform us without delay if you believe there is a risk that certain information that you have given us is at risk.
IX. User Rights
You are entitled to and may request that Akureyri Backpackers provides you with information about any personal information that the company possesses, as well the processing and handling of any information about you.
You are entitled in certain cases to request that your personal information is corrected or deleted, for example if the information is no longer necessary for the purpose for which it was originally obtained.
Your request will be considered, and you will be given the information (as applicable) within a reasonable period of time, subject to the restrictions from the rights and freedoms of others, including business secrets and intellectual property rights. You will be notified and given an explanation in case of delay in providing the information or if it is not possible to grant the request in full, no later than one month from the date of its receipt. You may appeal to the Icelandic Data Protection Agency if we refuse to provide you with certain information.
X. Protection of Personal Data for Children
Personal information on children under the age of 13 is not collected. Akureyri Backpackers may request consent from the parents to provide a service to a child. We may request information on the age, name and nationality in case of accommodation booking. In other respects, it is not Akureyri Backpacker’s policy to collect or retain personal information about individuals under 13 years of age.